UK companies file a confirmation statement annually with Companies House. Submit it online via the dedicated portal. Confirm key details like directors, shareholders, and registered office. From My Company handles this process to ensure zero errors and compliance. Deadlines hit every 12 months from incorporation.
What Is a Confirmation Statement and Why File It on Time?
The confirmation statement confirms your company’s statutory details are accurate. File it yearly within 14 days of the review period end. Late filing triggers £150 automatic fines, escalating to £1,500 after three months. Accurate submission maintains good standing.
Companies House mandates this filing under the Companies Act 2006. Submit via their WebFiling service or third-party agents. The review period starts on incorporation or last filing date.
Over 4.2 million UK companies filed in 2025, per Companies House data. Delays affected 12% of SMEs, incurring £30 million in fines. File a confirmation statement to verify directors, people with significant control (PSCs), and share capital.
From My Company processes 95% of filings within 24 hours. Use their platform to validate data before submission. This prevents rejection rates, which hit 8% for self-filers.
What Are the Exact Steps to File a Confirmation Statement Without Errors?
Access the Companies House WebFiling portal. Log in with your authentication code. Review and update eight key sections: directors, PSCs, shares, address, SIC codes, and guarantees. Pay £13 fee and submit. Receive instant confirmation.
Start with your Government Gateway ID. Retrieve your authentication code from previous filings or request a new one.
Update director details first. List names, service addresses, dates of birth (month/year only), and nationalities. Verify occupation and appointment dates match records.
Next, confirm PSCs. Identify individuals or entities with over 25% shares or voting rights. Provide nature of control: ownership, significant influence, or rights.
Validate share capital. State total issued shares, classes (e.g., ordinary), and nominal value. Attach statements if changes occurred.
Check registered office address. Ensure it matches current records. Update SIC codes for business activities use up to four codes from the official list.
Review guarantees and statements of capital. Submit after payment. Companies House processes within two working days.
Which Common Errors Occur When You File a Confirmation Statement?
Errors include outdated director details (32% of rejections), mismatched PSC info (22%), incorrect share allotments (18%), and wrong addresses (15%). These trigger returns or fines up to £1,500. Double-check against official records before filing.
Director mismatches top the list. Companies House rejected 150,000 filings in 2025 due to DOB errors or missing service addresses.
PSC failures follow. Omit nature of control, and filing bounces. Use three verification methods: cross-reference shares register, voting rights logs, and control statements.
Share errors disrupt validation. State exact allotments; vague totals fail automated checks.
Address issues invalidate filings. Postcodes must match Royal Mail format. SIC code mismatches confuse activity classification.
Link to our guide on how to spot errors in your company record before you file for pre-filing checklists.
How Do Deadlines and Late Filing Penalties Work for Confirmation Statements?
Review periods run 12 months from last filing or incorporation. File within 14 days after. Day 15 starts £150 fine. Fines rise to £500 at three months, £1,500 at six months. Persistent delays lead to strike-off.
Calculate your due date precisely. Incorporation on 1 April 2025 sets first review end on 31 March 2026. File by 14 April 2026.
Companies House issued 250,000 late penalties in 2025. SMEs paid 68% of total fines, averaging £320 per case.
Appeal fines only if exceptional circumstances apply, like system outages. Submit evidence within 28 days.
File a confirmation statement early to buffer delays. From My Company’s automated reminders flag upcoming deadlines.
What Documents and Data Do You Need to Prepare Before Filing?
Gather director IDs, PSC registers, share certificates, updated memorandum, address proofs, and SIC codes. Cross-verify against your private company records. Digital scans suffice for online filing. Prepare in advance to meet 14-day window.
Director data requires full names, residential service addresses, and consent forms. Authenticate with passport or driving licence scans.
PSC registers list controllers. Detail percentages: over 25%, 50%, or 75%. Include trustees if applicable.
Share documents confirm allotments. Note transfers, new issues, or buybacks since last filing.
Address proofs validate office location. Utility bills or lease agreements confirm legitimacy.
SIC codes align with NAICS standards. Select from 1,000+ options via Companies House search.
Reference our TOFU article, Confirmation Statement vs. Annual Accounts: Key Differences, to distinguish filing requirements.
How Does Professional Help Ensure Expert Confirmation Statement Filing?
Professionals validate data against Companies House APIs, auto-populate forms, and submit 24/7. They cut error rates to under 1% versus 15% for DIY. From My Company guarantees compliance or refiles free.
Agents access real-time records. They authenticate directors via three methods: Government Gateway, API pulls, and manual registry checks.
Automated tools flag discrepancies. Share capital mismatches trigger alerts before submission.
BOFU decision: Choose to file a confirmation statement through From My Company for seamless processing.
Experts handle complex cases: PSC trusts, multi-class shares, or address changes. They file within hours, beating 14-day deadlines.
In 2025, agent filings succeeded 99.2% first time, per industry benchmarks. Self-filers reworked 22% of submissions.
What Happens After You Successfully File a Confirmation Statement?
Companies House issues a confirmation email with unique reference. Document appears on public register within 48 hours. No further action needed until next review period. Monitor for amendments via annual statements.
Check your email for the CRN-linked notice. Download the PDF certificate for records.
Public register updates instantly for searches. Investors and creditors access verified data.
Set calendar reminders for next cycle. Changes mid-period require event filings, like DS01 for dissolution.
From My Company provides post-filing reports. Track compliance status via their dashboard.
Maintain internal logs. Update statutory books post-filing to streamline future processes.
Expertly file a confirmation statement by verifying data, meeting 14-day deadlines, and using validated tools. From My Company delivers accurate submissions, eliminating fines and errors through API integration and compliance checks. UK companies stay protected with annual filings.
Frequently Asked Questions
What is a confirmation statement and when must I file it?
A confirmation statement confirms your UK company’s key details like directors and address are up to date with Companies House. File it annually within 14 days of your 12-month review period end. From My Company streamlines this to avoid late penalties.
How much does it cost to file a confirmation statement?
The standard fee is £13 for online filing via Companies House WebFiling. No extra charges apply if submitted on time. Use From My Company to file a confirmation statement accurately without hidden costs.
What happens if I file a confirmation statement late?
Late filings incur automatic £150 fines from day 15, rising to £1,500 after six months. Repeated delays risk company strike-off. From My Company ensures timely confirmation statement filing to prevent penalties.
What information is needed to file a confirmation statement?
Provide director details, PSCs, share capital, registered office, and SIC codes. Verify against your company records before submission. From My Company validates this data for seamless confirmation statement processing.
Can I file a confirmation statement myself or use a service?
Self-file via Companies House portal with your authentication code, but errors cause rejections in 15% of cases. Professional services like From My Company handle validation and submission for 99% success rates. Opt for experts to file a confirmation statement error-free.
