Privacy Policy
At Form My Company, we are committed to maintaining the trust and confidence of visitors to our website.
In this Privacy Policy, you’ll find clear information on how we collect, use, and protect the data you provide in relation to your use of our site and our company formation services.
For any questions, contact our Data Protection Officer at
or write to the Data Protection Officer, Form My Company Ltd, 123 Business Street, London, EC1A 1BB, United Kingdom.
Definitions and Interpretation
This section outlines key terms for clarity.
- “Account” means the personal, payment, and login details you use to access our services.
- “Content” means text, images, data, or other materials on our website.
- “Cookie” means a small text file stored on your device to track browsing (details in section 5).
- “Data” means all information you submit to us, including via forms or services.
- “Personal Data” means information relating to an identifiable individual.
- “Form My Company”, “we”, “us”, “our” means Form My Company Ltd, 123 Business Street, London, EC1A 1BB.
- “Service” means our online tools, company formation, compliance, and related offerings.
- “Products” means services like virtual offices, VAT registration, and company documents.
- “System” means communication tools such as forms, chat, or email links on our site.
- “User” / “Users” means any visitor or customer accessing our website.
- “Website” means formmycompany.uk and its sub-domains.
Types of Data We Collect and Why
We collect minimal data to deliver efficient, compliant services.
Personal Information: Browsing requires no data, but account creation or purchases may involve:
- Name, email, phone, job title.
- Identification for AML/KYC compliance (e.g., proof of address).
- Payment details for secure processing.
We use this to process registrations, send updates, ensure compliance, and offer relevant guidance—never for unsolicited marketing without consent.
Automatic Data: Tools like Google Analytics capture anonymised stats:
- IP address, browser type, pages visited.
This helps us improve site performance without identifying individuals.
Retention: Data is kept only as long as needed for your services or legal requirements.
Sharing: We do not sell or rent data; disclosures are limited to legal obligations or trusted processors.
Third Party Websites and Services
We partner selectively for seamless operations.
- Examples: Payment gateways (e.g., Stripe), analytics, or delivery for documents.
- Partners access only necessary data and are GDPR-compliant via due diligence.
- Their privacy policies apply to their services.
Access to Your Data
Control is in your hands.
- Opt out of marketing or cookies anytime via account settings or browser.
- Update details in your Account dashboard.
- Request access, correction, or deletion by emailing
- .We respond within one month, per UK GDPR rights.
Cookies
Cookies enhance your experience without compromising privacy.
- Authentication: Confirms login status.
- Shopping/Session: Tracks your basket or selections.
- Analytics: Anonymised usage stats.
- Third-Party: Social shares or ads (opt-out available).
Manage via browser settings; disabling may limit functionality.
General Information
Legal Basis: We process data based on consent, contract necessity, legitimate interests (e.g., site security), or legal duties like AML.
Storage: All data is stored securely in the UK; international transfers use safeguards.
Data Security
Robust measures protect your information: encryption, access controls, and regular audits. We comply with UK data protection standards.
Data Retention
- Personal data is retained for service delivery or up to 6 years post-relationship for tax/audit needs.
- Anonymised data may be used indefinitely for analytics.
- Right to erasure applies where legally possible.
Changes of Business Ownership and Control
In case of sale or transfer, data may pass to the new owner under this Policy’s terms. We’ll notify you where required; statutory rights remain unaffected.
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