Company Secretarial Service

Company secretarial is the ongoing legal compliance function every UK limited company must maintain. It covers statutory filings, register maintenance, and all mandatory updates to Companies House. Without it, companies face penalties, fines, or being struck off.

Form My Company provides a fully managed company secretarial service for UK private limited companies, LLPs, and PLCs. 

What Is a Company Secretarial Service?

A company secretarial service manages all statutory compliance obligations for a UK-registered company. It ensures records held at Companies House are accurate, filings are submitted on time, and the company remains in good legal standing.

A private limited company (Ltd) incorporated under the Companies Act 2006 must maintain certain statutory records and file updates whenever changes occur. These obligations do not disappear just because a company is small or dormant. A company secretary, whether an individual or a professional service provider, handles these duties on behalf of the directors.

Key legal entities defined:

• Limited Company (Ltd): A private company limited by shares, registered at Companies House under the Companies Act 2006.
• Companies House: The official UK government registrar responsible for incorporating companies and maintaining the public register of UK businesses.
• Director: An officer of a company responsible for its management and statutory compliance obligations.
• Shareholder: A person or entity that holds shares in a limited company and is recorded in the register of members.
• PSC (Person with Significant Control): Any individual who owns more than 25% of shares or voting rights, or who otherwise controls the company, must be recorded in the PSC Register.

What Does Our Company Secretarial Service Cover?

Our service covers all core statutory filing and compliance tasks required by UK company law. One package handles up to 10 changes or filings per year, everything from director changes to confirmation statement filing.

We prepare, complete, and submit the following on your behalf:

• Annual Confirmation Statement (CS01): Filed once per year at Companies House. Confirms company details are accurate. Due within 14 days of your review period end date. Late filing is a criminal offence.
• Director Appointment: Filing of form AP01 to appoint a new director. We also offer a standalone Director Appointment service if required independently.
• Director Resignation: Filing of form TM01 to record a director’s removal or resignation. Also available as a standalone Director Resignation filing.
• Shareholder and Share Structure Updates: Changes to share allocation, issue of new shares, or transfer of existing shares are all recorded in the statutory register of members.
• PSC Register Updates: Any changes to Persons with Significant Control names, addresses, nature of control, or new entries filed with Companies House using form PSC04, PSC07, or as required. Also see our dedicated PSC Register service.
• Registered Office Address Change: Filing of form AD01 to update the company’s official registered address. Must be a valid UK address. PO Boxes are not accepted.
• Company Name Change: Updating your company’s registered trading name with Companies House via a special resolution.
• SIC Code Updates: Changing the Standard Industrial Classification code to accurately reflect your business activity.
• Dormant Company Accounts: If your company is dormant, we file the required accounts on your behalf. See our File Accounts for Dormant Companies service.
• Identity Verification for Directors and PSCs: Supporting compliance with the Economic Crime and Corporate Transparency Act 2023. See our Identity Verification service.

How Much Does Company Secretarial Support Cost?

 This covers up to 10 statutory filings or changes in 12 months, at a single discounted price for all routine compliance.

There are no per-filing add-on fees within the package. All statutory filing fees payable to Companies House are included where applicable.

For companies needing a single one-off change, such as a director appointment or a confirmation statement, we also offer individual services. Visit our Company Services page to purchase only what you need.

Who Needs a Company Secretarial Service?

Any UK limited company that makes regular changes to its structure, officers, or records needs ongoing secretarial support. This service is most cost-effective for companies making 3 or more filings per year.

This service is right for:

• Private limited companies (Ltd) managing directors, shareholders, or address changes
• Limited Liability Partnerships (LLPs) updating member details or registered office
• Public Limited Companies (PLCs) with more complex compliance requirements
• Overseas directors and non-UK residents running UK companies who need reliable local compliance management  also see our Non-Residents UK Company package
• Dormant companies that still need annual confirmation statements and accounts filed
• Startups and SMEs that want compliance handled without hiring internal staff

What Are the Requirements to Use This Service?

You need an active UK company registered at Companies House. You provide your company number, registered office address, and details of any changes needed. We handle the rest.

Requirements checklist:

1. Active UK company number (8-digit number issued by Companies House at incorporation)
2. Details of the director, shareholder, or PSC involved in each change
3. Proof of ID for new directors or PSCs (required under current UK legislation)
4. The new registered office address (if applicable) must be a physical UK address
5. Completed payment for the package

We collect all required information securely at the point of order. No paperwork is required from you. All forms are prepared and submitted electronically.

How the Company Secretarial Process Works: Step-by-Step

Order online, provide your company details, and we file everything with Companies House. Most standard filings are processed within 1 working day of submission.

Step 1 — Place Your Order. Purchase the company secretarial package online. You receive instant order confirmation.

Step 2 — Provide Company Details Complete our secure online form with your company number, registered office, officer details, and a description of the changes required.

Step 3 — We Prepare the Documents. Our compliance team prepares all required statutory forms  AP01, TM01, AD01, CS01, PSC forms, or any combination needed. All documents are checked for accuracy before submission.

Step 4 — Filing with Companies House. We submit all forms electronically through our direct Companies House filing system. Electronic filings are processed faster than paper submissions.

Step 5 — Confirmation Delivered You receive confirmation of each successful filing. For changes visible on the public register, updates appear at Companies House within 24 hours of acceptance.

Step 6 — Ongoing Support: Your package covers up to 10 filings throughout the year. Contact us anytime to request additional changes within your allowance. Our team is available via email at info@formmycompany.uk.

What Documents Are Produced?

Each filing generates an official Companies House confirmation. We also provide copies of all statutory documents for your own records.

Documents produced per filing type:

• Confirmation Statement: Accepted CS01 form confirming company register details
• Director Changes: Accepted AP01 (appointment) or TM01 (resignation) form
• PSC Changes: Accepted PSC form with updated register entries
• Address Change: Accepted AD01 form with the new registered office confirmed
• Share Updates: Updated register of members reflecting new shareholding structure

All documents are delivered digitally. Physical document packs, including share certificates, a company register, and a company seal, are available separately through our Company Pack service.

For documents needed overseas, we also offer Apostilled Documents and a Certificate of Good Standing to confirm your company’s compliant status with Companies House.

What Happens If You Miss a Compliance Deadline?

Late filing of a confirmation statement is a criminal offence under the Companies Act 2006. Companies House can initiate strike-off proceedings against companies that fail to file. Reinstating a struck-off company costs more than maintaining compliance.

Specific consequences of non-compliance:

• Late Confirmation Statement: Criminal prosecution for the director. Companies House initiates compulsory strike-off after 6 months of non-filing.
• Undisclosed Director Changes: Using an individual as a director without filing their appointment renders contracts and signatures legally uncertain.
• Incorrect Registered Office: Official legal notices sent to the wrong address are still considered received. Missed court documents or HMRC correspondence carry full legal effect.

Our company secretarial service eliminates these risks. We track your filing deadlines and notify you before action is needed.

Why Choose Form My Company for Company Secretarial Support?

Form My Company is a UK-based company formation and compliance specialist. We file directly with Companies House using electronic filing, with most submissions processed within 1 working day.

• Direct Companies House access: We file electronically  faster and more reliably than paper submissions
• Expert compliance team: All filings are reviewed by our secretarial team before submission, with zero incorrect filings
• Full document trail: Every accepted filing is delivered to you for your own statutory records
• Same-day processing available: Urgent filings are handled the same day when ordered before midday
• End-to-end service: From company formation through to ongoing compliance, we manage your company’s entire legal lifecycle
• UK-based support: Contact us directly via email. No automated systems, no outsourced call centres.