Proof of ID and Address: Document Checklist
When you set up a company through Form My Company, we need to confirm the identity and home address of each director, shareholder, and person with significant control. This is a standard part of UK anti-money laundering compliance, and it also helps keep your new company safe from identity fraud. Here’s a quick-reference checklist of the documents we can accept.
Accepted Proof of ID
These accepted document types line up closely with the standards used for PSC identity verification at Companies House.
| Document Type | Requirements |
|---|---|
| International passport | Must be valid (not expired) |
| Photocard driving licence | Accepted if listed on the official PRADO register |
| Electronic national identity card | Accepted if listed on the official PRADO register |
Accepted Proof of Residential Address
Alongside your ID, we also need one document that confirms your current home address. Here’s what we accept, how recent it needs to be, and what to watch out for.
| Document Type | What It Must Show | How Recent | Watch Out For |
|---|---|---|---|
| Bank or building society statement | At least 1 month of everyday spending activity | Last 3 months | Must be a high street bank/building society. Digital-only banks and credit card statements not accepted. |
| Utility bill | Water, gas, electricity or landline phone usage, with meter readings | Last 3 months | Reminders, new contracts, welcome letters and mobile phone bills not accepted. |
| UK council tax bill | Annual bill for the current period | Issued in March | UK residents only. No reminders, empty-property or business rates bills. |
| Mortgage statement | Latest balance and payments made | Last 12 months | Must be from a recognised lender. Mortgage agreements not accepted. |
| Home insurance policy | Certificate of insurance or policy schedule | Last 12 months | Must be a regulated insurer. Renewal notices and quotes not accepted. |
General Requirements for Your Address Document
| Requirement | Details |
|---|---|
| Full name | Must show your full name (a business name alone is not enough) |
| Current address | Must show your current residential address |
| Issuer | Must clearly display the name or logo of the issuing company or authority |
| Date | Within the last 3 months (or 12 months for annual documents, e.g. council tax or mortgage statements) |
| Language | English or a Latin-script language, or include a certified English translation |
| Format | A photo of the original document or an original PDF – no black-and-white copies or screenshots |
| Completeness | All pages visible – nothing cropped, folded, covered or obscured |
| Authenticity | Must be unedited and unaltered in every way |
Not sure whether a document you have will meet these requirements? Get in touch with the Form My Company team before you upload it, and we’ll be glad to check it over with you. And if you’d like to see how these checks compare for different roles, take a look at our guide on Director ID vs PSC identity checks.
